Related

  • How I Handle Content Creation When my Whole Week Gets Thrown Off

    Something I think a lot about with public performers — theater actors, athletes, musicians — is how noticeable it can be when they’re off their game. Patrick Mahomes isn’t throwing like he usually does. Celine Dion isn’t hitting the notes like she typically does. Johnathan Groff slightly misses a cue.

    Maybe they have something else on their mind, or they’re not feeling 100%. Their pre-performance ritual might have gotten interrupted, and now they feel “off.”

    I’ve been to concerts where the singer is sick but still performs. The show must go on, as they say.

    If you don’t do many live performances — live streams for most of you reading this, I reckon — you can hide it a bit more. Your podcast listeners might not know that because your kids had a snow day immediately follow a holiday, you had to scramble to write, record, and edit the latest episode of your podcast.

    A Quick Family Explainer

    If you don’t know, I have 3 small children — they are 6, 3, and 2, and they’re pretty swell:

    My wife (Erin) is a nurse, and I’m self-employed, so we have a more flexible work schedule than most. If we know school vacations, travel days, or off days are coming, we can easily plan for them.

    Erin can usually schedule herself around weekdays when the kids don’t have school, and when she can’t, as long as I know it’s coming, I can block off my day and plan my work ahead.

    It’s when we can’t plan ahead that things get sticky. If a kiddo gets sick and Erin is at work, I’m picking them up and praying they sleep the rest of the day, so I can still have my meetings and accomplish my most crucial tasks.

    The opposite is true for when she’s at home. But thanks to her schedule’s flexibility, the kids are typically home when she is. We can get away with paying for part-time school/daycare until Kindergarten, when proper 5-full day school starts.

    If we know the day before that a kid will be home sick, or school is closing, Erin can take PTO if she needs to. So we try to be equitable with which parent takes off work for unforeseen circumstances1.

    But at this point you’re probably wondering…what does this have to do with anything?

    It was a Wild Week

    As I write this, we’re at the end of a pretty busy 10 days that was definitely not ordinary.

    Last week, the Northeast United States (where I live), was slammed with terrible rain and windstorms. We had no power for the better part of 24 hours, and the kids didn’t have school. I took off that day.

    Then they were off for Martin Luther King Jr. Day, which we knew was coming — since Erin usually works on Mondays, I took off that day and spent it with the kids.

    The rest of the week saw a foot of snow fall. So there was a snow day on Tuesday (Erin was home), a 2-hour delay on Wednesday (Erin worked).

    Thursday was the only full school day — and I got a root canal that day. Wee!

    Friday was also a snow day, but we figured on Thursday that school would be closed and Erin called out.

    We had a very excellent snowball fight. Everyone ganged up on me and I lost.

    How Do I Handle Weeks Like That?

    It’s easy to say, “Batch your work, get ahead, and give yourself some margin.”

    And if we lived life in a vacuum, I’d say that. But surrounding this very disjointed 10 days was:

    1. Christmas break, which I took off completely
    2. Multiple (wellness) doctor and dentist visits
    3. Travel to Orlando for a conference

    I’m all margined out. So what do I do?

    The simplest answer is this: prioritize my work, do what I can, and communicate with anyone I work with.

    But there’s a slightly more complicated answer. Because when prioritizing, I need to consider:

    1. Client work
    2. Sponsored work / creator work
    3. My own business development work
    4. Things that come up
    5. Family obligations

    I’m including family obligations because even though it’s not work, there are important commitments to me. The whole reason I run my own business is to be present for my family.

    If I forget that, I might as well pack it up and work for whoever will pay me the most money.

    Client Work: Prioritize and Communicate

    So first, I look at client work that has a strict deadline and do that. Then I do client work that’s an easy win.

    For any client work that would take longer, I reach out and let them know what’s happening. As you can imagine, the types of clients I choose to work with know my situation and values. They are entirely understanding.

    Creator Work: Lean into Reuse

    For creator work, I usually have several pieces of content I want to produce:

    1. 2-3 long-form articles (1500+ words, both public and members-only)
    2. At least 2 podcast episodes (one for How I Built It, one for Podcast Workflows)
    3. 1-2 short form articles (400–600 words)

    And I usually have a wealth of ideas. This week, I leaned into reuse. The long-form articles I wrote this week and last served as scripts for episodes.

    Next week, while I’m away, I’ll likely lean into reuse again and republish an older episode of How I Built It.

    It’s OK — even crucial — for creators to reuse work.

    But there’s one more thing I do during times like this: give myself a little grace and tell myself, “done is better than perfect.”

    Maybe the article I was going to write would take too long, so I did something shorter that I could put out faster.

    Perhaps I’m writing about a (very) recent experience instead of some deeper think piece.

    The great thing about creating content is that if you strike out this time, there’s always another at bat coming up.

    Business Development: Priority #1

    Time-sensitive client work aside, this was the highest priority for me when I could work. I spent a lot of time following up on conversations from last year and meeting with potential clients and sponsors.

    A big goal for me in 2024 is actually having a good pipeline. So this got a lot of my attention.

    In an ideal world, I’d have an assistant do a lot of this for me. But I made at decision at the end of last year that I need to understand the process and tap my personal relationships a little more before I outsource this particular task.

    Things That Come Up: Case-by-case

    Luckily, nothing came up this week. But when it does, I either:

    1. Drop what I’m doing
    2. Communicate my next availability

    This depends on how critical / important it is to the client, and if it is time-sensitive.

    Again, thanks to the type of work I choose to do, there aren’t many things that are mission-critical for me these days.

    What About All My Processes?

    I’m the systems guy, right? My podcast is usually a well-oiled machine. So what gives?

    There are points in life and business where there will be a little chaos. You get a new job. You have a kid. Maybe move into a new house.

    The way you did things won’t work anymore. Evaluating this is essential. I spoke on this exact topic a few weeks ago.

    I want to do more timely solo episodes while I deeply consider my next set of guests and talk to listeners.

    Furthermore, I also wanted to experiment with doing more scripted content, and publish in more places.

    Couple that with the fact that I upended my podcast planner by moving it from Airtable to Substack, and well, things are in flux.

    Luckily, I have a new SOP for my VA, and I’m getting a better handle on the new direction of both shows.

    People talk about Dry January. I guess I can call this Dry Run January.

    What Should You Do?

    So what’s your takeaway from all this? What should you do?

    I think that’s entirely up to you. I’ve made commitments to my audience and my sponsors, and I want to deliver. I’m taking a very, “the show must go on ,” approach.

    But like I said, I give myself some grace. I lean into reuse. “Done is better than perfect” was my mantra this past week. Especially because I know I’ll get another at bat next week.

    I think as you consider what works best for you, something I know is true for me, that’s probably true for you too: you fill the time you have.

    When my kids had a 2-hour delay, I still did everything I needed to do. I was more focused, and less distracted.

    Prioritizing my tasks helped.

    1. It’s my assumption that most family with 2 working parents do this. But I’m often surprised by less…altruistic…family dynamics.
  • How I Produce a Podcast Completely From my iPhone

    Earlier this year, I set out to answer a simple question: can you reasonably record a podcast from your phone? As someone obsessed with gear and high-quality production, I assumed the answer would be no.

    But after some experimentation, I discovered that not only is it possible, but it can also be a game-changer for podcasters who want to create raw, behind-the-scenes content.

    Here’s how I streamlined the process into a low-effort workflow anyone can replicate.

    The Experiment: Joe’s Audio Notes

    In August, at Podcast Movement, I launched a new private podcast called Joe’s Audio Notes. This voice-memo-style show is all about quick, unpolished insights shared directly with listeners. It’s hosted behind an email sign-up form—free to access but designed to grow my mailing list.

    The goal was clear: Make the process as easy as possible, or I wouldn’t stick with it.

    That means I’d want to do the entire thing from my phone.

    Podcast Advent is presented by The Unstuck Sessions. Want to start 2025 off on the right foot? What if you had an expert ready to give you the exact steps you need to take to get unstuck — in your podcast, your business, and your process? You can with the Unstuck Sessions. Get the most valuable part of my coaching at an incredibly affordable price. Get Unstuck Today.

    What I Use to Create the Show

    Keeping it as simple as possible, I rely on just three key components:

    1. DJI Mic: A compact, high-quality mic that plugs directly into my iPhone for clean audio capture.
    2. Whisper Memos App: This iOS app makes recording and transcription seamless. With one button, I start recording, get an automatic transcript, and can share the audio or transcript instantly.
    3. Transistor.fm: My audio hosting platform of choice, allowing me to upload audio, descriptions, and transcripts directly from my phone.

    This setup eliminates the need for heavy editing or complex workflows, making it perfect for short-form, authentic content.

    The Workflow: Record, Transcribe, Publish

    Here’s how I record and publish episodes entirely from my phone:

    1. Record: I have a shortcut that opens Whisper Memos, and starts recording. The app automatically transcribes the audio.
    2. Process: Save the audio to my files, then paste the transcript into ChatGPT for a concise summary.
    3. Publish: Upload the audio, description, and transcript to Transistor via a mobile-friendly app called Ticci Tabs, which keeps websites logged in and accessible for quick publishing.

    That’s it! No editing, no computer.

    Why This Works

    I was inspired to create this style of podcast after something Luria Petrucci mentioned at CaboPress about the difference between “thought leader content” and “influencer content.”

    Thought leader content demands high production value, while influencer-style content thrives on relatability and simplicity. Joe’s Audio Notes leans into the latter, providing listeners with raw, behind-the-scenes insights that feel personal and approachable.

    So…Can You Record a Podcast from Your Phone?

    Most definitely. Whether you’re looking to create casual, behind-the-scenes content or want to experiment with a private podcast, this workflow makes it easy.

    If you’ve been considering starting a voice-memo-style show, now’s the time to give it a try. It’s easier than you think, and your audience will appreciate the authenticity.

    Disclosure: This article was written after I recorded the embedded episode and fed it through ChatGPT. Then I edited it for voice and clarity.

  • Can Adobe Podcast’s Enhance Speech Replace Your Editor?

    I will die on this hill: if you want to grow you podcast…if you want to create a show worth listening to…you need to hire an editor. But I also know that starting out, podcasting is expensive, and hiring an editor can be the most costly line item.

    So today, we’re taking a look at Adobe Podcast — the AI drive editing and clean up tool that might be a great way for you to do some editing. But can it replace your editor?

    (No. No it can’t. But it’s still a great tool that does some cool things).

    Enter the giveaway here: https://podcastadvent.org/giveaway

  • Over-engineering Gets You Stuck — Here’s How to Fix It

    I have a draft in Ulysses that’s at least 18 months old.

    Want to know how I know? Here’s the intro:

    I have changed that at least 3 times:

    • “With the 2024 baseball at the halfway point (and my Yankees looking great overall)…”
    • “With the 2024 baseball season underway (and me having high hopes for my Yankees)…”
    • “With the 2023 baseball season over (and my Yankees sadly missing the playoffs)…”

    Usually, I’m great at writing — I wouldn’t have committed to writing at least 14 articles, and publishing 24, in the month of December if I wasn’t. But I’m totally stuck on this draft…and I know exactly why.

    I want it to be an epic guide, so the outline is massive. I basically want to cover the entire process, from why you should do solo episodes to planning, to recording and editing, to publishing and promoting.

    Here’s the thing, though: I don’t really need to do that. Not all at once anyway.

    I could make the case for solo episodes in one article (something I intend on doing during Podcast Advent), then in separate articles, go on to how to plan solo episodes without them sounding boring, recording and editing tools, etc.

    This is actually a classic approach from my time in school for Computer Science. And it comes from something called the Agile Method for software development.

    Podcast Advent is presented by The Unstuck Sessions. Want to start 2025 off on the right foot? What if you had an expert ready to give you the exact steps you need to take to get unstuck — in your podcast, your business, and your process? You can with the Unstuck Sessions. Get the most valuable part of my coaching at an incredibly affordable price. Get Unstuck Today.

    Most Software Projects Failed

    I won’t bore you with the details of this history, but in 1994, it was discovered that only 16% of software projects were considered successful (completed on-time, and on-budget)FN.

    That’s dreadful, and part of it is because of something called the “Waterfall” Method of software development. You’d sign a contract, get a big list of requirements, and then develop them in a vacuum. The client may not see something until very late in the process.

    That changed with the Agile Method, which broke software development into “sprints,” where you’d complete a smaller feature, get feedback, and iterate.

    More recent Chaos Reports indicate that Agile projects succeed 3x more than Waterfall projects (42% vs. 13%).

    Break Big Tasks into Smaller Tasks

    My biggest takeaway from Agile, both when I learned it, and today, is to break bigger tasks into smaller tasks.

    In the case of my solo article, I’m going to do exactly what I outlined above: instead of one giant article, make several shorter articles.

    Once they are all done, I can integrate any feedback and release a bigger guide by combining them.

    This approach can work for any big project, and it’s a great way to get unstuck.

    Feel like you waste your time on your podcast, but you’re not sure where to start saving? Write down everything you do for it and review those smaller tasks to see where you can optimize.

    When you make videos, do you feel like you spend too much time editing? Look at individual edits you make and see if you can batch them or move them to the recoding part with an app like Ecamm Live.

    Struggling to write that next blog post, script, or outline? Think about everything you need to do for it, from idea logging, to the main points, and see how much you can do ahead of time — think of it as table setting for writing projects!

    A Quick Story About Tetris

    I was listening to one of my favorite podcasts, Stuff You Should Know, about the history of Tetris. And it’s a wild story.

    Towards the end of the episode, they talk about what makes Tetris so addictive, and mention something called The Zeigarnik Effect.

    Now at this point, I’m going to defer to my research buddy for this article, ChatGPT, because it does a bang-up job of defining the Zeigarnik Effect, and how it relates to Tetris:

    The Zeigarnik Effect is a cognitive phenomenon where people tend to remember unfinished or interrupted tasks better than completed ones. This creates a mental tension or need for closure, driving individuals to want to complete the task or resolve the open loop.

    Tetris capitalizes on this effect [through]:

    Continuous Incompletion: As you play, the game constantly presents new tasks (fitting pieces into the right spaces) and never truly ends. Even when you complete a line, there’s always a new piece to place.

    Psychological Closure: The act of clearing lines provides a small sense of accomplishment, but the game immediately introduces new challenges, preventing full resolution.

    Cognitive Load: The combination of rapid decision-making and visual-motor engagement keeps your brain hooked, driven by the desire to “just finish this next piece.”

    This sounds a little frustrating when you think about it — especially the “continuous incompletion.” But we can take advantage of this with our smaller tasks.

    Leveraging The Zeigarnik Effect to get Unstuck

    When you take something more complicated and break it down, it becomes more manageable, but it also lends itself to the Zeigarnik Effect.

    Instead of looking at one, giant, daunting task, you break it down into smaller tasks that you can finish one-by-one. You build momentum by continuously completing small tasks — and unlike Tetris, you’ll eventually complete the whole project.

    So, armed with this info, what’s something you’re going to apply this to?

  • Why You Should Write a Book if You Have a Podcast

    This article is brought to you in partnership with Lulu.

    One of my favorite books from my college reading list is A Confederacy of Dunces. It’s a funny, tragic book that highlights the fact that someone will always think society is on a downward spiral…as well as hypocrisy.

    An interesting fact about the book is that it almost didn’t see the light of day. The author, John Kennedy Toole, died tragically in 1969. A Confederacy of Dunces wasn’t published until 1980, thanks to work from another writer — Walker Percy — and Toole’s mother, Thelma.

    A Confederacy of Dunces went on to win a Pulitzer Prize.

    I regularly think about all the incomplete and unpublished works out there — from authors and would be authors who didn’t, or couldn’t, get their books on the shelves.

    Then I think about how easy publishing and distributing a book is today. And while the writing is still the hard part, that can be easier too.

    Especially if you have a podcast.

    What Podcasting has to do with Writing a Book

    As someone who’s written 5 books over the last 12 years, I can tell you my process for each of them has looks more or less the same:

    1. Pick a topic I know very well — something I’m an expert in. Do some research to see what other books exist on that topic.
    2. Create a mind map or outline of everything I want to include in the book. Do some research to make sure I didn’t miss anything (or at least anything I feel should be included).
    3. Organize that mind map/outline into chapters in an order than makes sense for the reader. Do research on how these topics get presented from other experts in the field.
    4. Write each chapter, while (you guessed it), doing research to make sure I’m representing each topic accurately.
    5. Adjust each chapter once I get them back from edit, once again consulting my old friend research, as I make those changes to ensure accuracy and consistency.

    As you can see, there’s a lot of research involved. This is true whether you’re investigating a new topic, or you’re an expert on the topic. Good authors do research to make sure they’re presenting accurate, up-to-date information for their readers.

    This is also true if you have a podcast (at least a good one), right? You’re selecting topics and presenting them in a way that’s easy to consume for the listener.

    If you have guests, you’re researching those guests and asking them good questions as a proxy for your listeners, who may not have the same access to the guests that you do.

    If you have a solo show, then you’re creating outlines, and possibly scripts, on topics you know well, while doing a bit of research to ensure accuracy.

    And for many podcasters, once the episode is published, that’s the end.

    But it doesn’t have to be.

    A Quick Note on Using AI in Your Book Writing Process

    Before I get to the main event, I do want to touch on a topic that you may have already thought this article would be about: repurposing with AI.

    I am not talking about that.

    While repurposing is all the rage these days, I have strong feelings that you can’t just use AI to repurpose spoken words into a book. To put it as plainly as possible:

    Writing a book isn’t just organizing your thoughts.

    Full Stop.

    Writing a book is everything I mentioned above — creating a structure that lends itself to teaching. It’s not just rearranged word vomit.

    What you CAN use AI for is pulling out the interesting ideas from your podcast, surfacing things you may have forgotten about, and yes — even organizing episodes or concepts to better fit in with your outline.

    This is especially helpful if you have a deep catalog (my show, Streamlined Solopreneur, has over 400 episodes). But this makes AI your research assistant, not the author of the book.

    OK — with that out of the way, let’s get to it. How can you use your podcast to write a book?

    What Type of Podcasts are Perfect for Writing Books?

    One of the most important building blocks for a successful podcast is having a clear mission statement — understanding who you’re talking to, what problem they have, and how you help them solve that problem.

    If you have that, you can use your podcast to write a book because you should have a common theme throughout your show and episodes.

    In-fact, this, above all else, is the main driver for your book — the format largely doesn’t matter.

    If you have a solo show, wonderful. Your book can draw on the episodes you’ve crafted, covering your show’s topic (and mission) in-depth. You can likely derive both big ideas, and implementation details from your episodes.

    If you have an interview show, great! You have lots and lots of case studies and perspectives to pull from. Your job will be to weave them together into a cohesive journey for your reader, giving them stops along the way to learn from more experts than just you.

    And if your show is more news or current events based, that’s fine too! You can use all the time you’ve spent researching and opining to create an anthology of important history and facts for your readers.

    But the show isn’t necessarily providing the words. It provides something much more crucial.

    Why You Should Write a Book Based on Your Podcast

    As I mentioned earlier, when writing a book, you must do research at every step of the process, from ideation, to final draft.

    But when you have a podcast, it’s like you’ve given yourself a head start of months, or even years. And while it doesn’t feel like wasted work — after all, you did get great content out of the episode — I’m all about working smart, and reusing valuable content, information, and knowledge is perhaps the smartest one can work.

    As you consider great non-fiction books, you may notice a pattern. The author is drawing from their expert experience to craft a narrative.

    Kindra Hall doesn’t just tell you to write good stories. She demonstrates, through her research and experiences with her clients, why good stories are important.

    James Clear doesn’t just tell you habits are essential. He leverages the years of research he’s done on the topic and shows how It’s helped him, and how it can help you too.

    Tiago Forte, Georgiana Laudi &Claire Suellentrop, Walter Isaacson, and Robbie Kellman Baxter have all done the same thing. Research, experience, narrative.

    Your podcast shortcuts this process. Through your content, you’ve been doing the research, talking to experts, leveraging experience, and maybe even experimenting.

    Now it’s time to take all of that, and turn it into a book worth reading.

    How to Approach Writing a Book Based on Your Podcast (the Short Version)

    “Worth reading” is the operative descriptor in that sentence. You can, as many these days do, throw all of your transcripts into a custom GPT, tell it to write a book, and then “iterate” the prompts until you get something you’ve deemed good enough to slap a cover on.

    But that’s not the right approach.

    Instead, you should start your book without combing through your episodes catalog. Start with a topic that stands alone, that you happen to be an expert in. Of-course, you know what your podcast is about, and therefore will pick something that’s in line with your topic.

    But there’s a difference between starting with the topic vs. combing through your episodes to see what’s there.

    It’s like creating the prefect menu for Thanksgiving dinner, then buying ingredients, vs. looking in your fridge to see what you can throw together.

    Once you have your topic, you can create the outline — again, I would encourage you to do this with little to no influence from your podcast. You want to create an organically good book, not some ham-fisted amalgamation of things you happened to talk about over the last 3 (or in my case, 8) years.

    It’s after you have your outline that you can really start to leverage your show’s episode catalog. Feed everything into AI if you’d like, or do a good old-fashioned site search and look for episodes to support your outline. You’ll want to look for:

    1. Times you or your guest explicitly talk about the points in the outline
    2. Supplemental stories to drive your points home
    3. Actionable advice based on the points in the outline

    You can use whatever tool you’d like for this (I’ve switched over the years, but Ulysses, Notion, and Obsidian are great research tools), but grab excepts, links and summaries from your episode catalog.

    These pieces can serve as your primary research while you write a brand-new book, supplemented by your podcast.

    Your Book is the Dividends on Your Podcast’s Time Investment

    If I haven’t made it explicitly clear at this point, let me state it more plainly:

    You’ve invested a ton of time into your podcast’s content. Your book can leverage that time investment but using your podcast as the primary research for it.

    Because, let’s face it: making money with a podcast can be really hard — and I’m saying this as someone who’s successfully made money with multiple podcasts. Writing a book is also really hard — you need a good, validated idea and enough time to do the research and actually write the dang thing.

    If you write a book based on your podcast, all of those things get easier:

    1. You’ve validated your idea already, assuming your podcast has listeners.
    2. You’ve put in a ton of time over months and years, which you can use as research.
    3. You can sell the book based on your podcast, which generates income;

    I would never say writing a book worth reading is easy (it’s not), but your podcast gives you a considerable advantage in the writing and research process.

    With it, you should be able to write a complete and published work that sees the light of day!

    Brought to You by Lulu

    Now, writing the book is one thing. But distributing it — that’s a whole-other complicated story. As someone who’s self-published, and been traditionally published, I can tell you that it adds an entirely different level of complexity to the process.

    I know authors who’ve written the entire book, then faltered once they go to this part.

    That’s why I’ve partnered with Lulu.

    With Lulu, you can sell books directly to your audience without any trips to the post office. Their e-commerce integrations combine the ease of print-on-demand with the benefits of direct sales. I wish I had this when I wrote my last self-published book.

    Oh, and the best part — you know WHO is buying your book. I wish I had this with my current, traditionally published book.

    You really do get the best of both worlds with Lulu.

    Learn how you can publish your book — you know, the one based on your podcast — for free today.

    Check out Lulu.com

  • McCartney: A Life in Lyrics Showcases Excellent Storytelling

    I’ve been binging Pushkin’s McCartney: A Life in Lyrics, which looks at the specific people and events that inspired sounds Paul McCartney wrote, for The Beatles and his other music projects. It’s great, despite some inconveniently inserted ads.

    This show excellently showcases storytelling in 2 ways: How the podcast is crafted, and how McCartney weaved storytelling into his songs. Something struck me while listening to the episode about McCarney’s song with the band Wings, Picasso’s Last Words (Drink to Me):

    You know, the fact that the speaker of the song is in the scene is very important. Because he bade us well. It’s not he bade them well. Before he went, he bade us well.

    And when it’s us well, the beauty of that is, I suppose, that not only is the speaker involved, but they bring in the listener.

    So we’re all there immediately.

    This seems small, almost insignificant, but it’s the difference between the listener being spoken to by a person part of the story, and being talked at, like a lecture.

    The former draws you in.

    I highly recommend the series — I guarantee you’ll learn something that you can use in your podcast.

Join the Discussion