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  • My Podcast Planner: The Key to Staying Organized

    Running a podcast can get overwhelming—booking guests, managing sponsors, promoting episodes, and staying on top of deadlines. That’s why I rely on my podcast planner in Notion. It’s the central hub that keeps my show organized, and the lynchpin for all of my automations.

    In this video, I walk through how I use my planner to:

    • Track episodes, guests, sponsors, and feedback.
    • Automate repetitive tasks like creating Google Docs and assigning tasks to my editor and VA.
    • Stay ahead of schedule with Kanban views and checklist templates.

    Podcast Advent is presented by The Unstuck Sessions. Want to start 2025 off on the right foot? What if you had an expert ready to give you the exact steps you need to take to get unstuck — in your podcast, your business, and your process? You can with the Unstuck Sessions. Get the most valuable part of my coaching at an incredibly affordable price. Get Unstuck Today.

    This is the system that’s helped me land millions of downloads and hundreds of thousands in sponsorships—and it’s available for download if you want it. Grab a copy at podcastworkflows.com/planner.

    And be sure to comment on the video: where you do spend the most time?

    Disclosure: ChatGPT pretty much wrote this entire description. But man, it’s exactly what I would have written. “Lynchpin” was mine though. You can’t take that away from me.

  • 5 Content Ideas for Your Podcast

    Your business is stagnating. Maybe sales are as high as you’d like. Maybe you can’t seem to attract more customers.

    Have you had that feeling? that no matter what you do, your sales and mailing list, and income, are flatlining? You know something needs to change, but you don’t know what.

    I know what that feels like. I’ve been there. As I prepared to leave my full time job, I had a false sense of security for how much work I thought would come in. Boy was I wrong. I ripped through my small amount of work quickly.

    Do what you set out to do

    You didn’t start a business to struggle or worry about money. if you’re like me, you wanted freedom. But when you’re struggling in your business, it doesn’t feel like freedom. You feel chained to your desk, hoping more work comes in.

    It doesn’t have to feel like that. And with a podcast, it won’t. Launching a podcast will help you establish yourself as an authority in your field, reaching a new audience, and generate more leads…

    …with the right content.

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    One of my clients asked how I run 3 podcasts with 3 kids at home. The answer: my automations. And for a limited time, you can get access to the entire database. That’s over 40 automations for Zapier, Make, Shortcuts, and more.

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    5 Content Ideas

    Here are some general ideas you can take – while I originally wrote this in the context of podcasting, you can use them for your blog, YouTube channel, live stream, or anything else you can think of!

    1. Interviews

    Interviewing experts in your field, as well as people that are relatable to your audience, can help you expand your network, reach new audiences, and establish yourself as an influencer in your field.

    Some of My Favorite Interviews

    2. Round Ups / Lists

    Picking a topic and listing tools, tips, and resources gives your audience actionable tasks that they can start implementing the day the episode comes out. Stating your own recommendations can also generate more questions, allowing you to engage with your audience!

    Examples:

    • 5 ways to launch your online course
    • 7 tips for building a landing page
    • 9 creative ways to keep kids entertained on a rainy day

    3. Tutorial / In-Depth Advice

    Pick a topic and go deep on it. Tell listeners every step they need to take to do something, whether it’s how to set up a WordPress site, or how to cut your own hair. Show listeners you know everything there is to know about a topic.

    And perhaps most importantly, give them a quick win. You want your listeners to try what you advise and be successful – not be frustrated.

    4. Customer / Client Spotlight

    Listeners love content they can relate to. If you can pick a customer or client and highlight how they’ve been able to improve using your product or service, that will be great content for you.

    Be sure to make the episode about the client, and the audience, and not about you. And most importantly, let the guest do the talking!

    5. Behind the Scenes

    People love peaking behind the curtain, so a behind the scenes episode is great content. Show your listeners how you built a product, service, or process. Be detailed about it! It will prove that you think through your problems to find good solutions.

    You can also combine this with number 4 and do a case study. Just be sure to get your client’s consent.

    Bonus: Flip the Script

    My most popular episode of all time is an episode where my friend Jeff Large interviewed me about how I created the podcast, to commemorate 100 episodes of the show.

    This combines several different episode types: behind the scenes, interview, and in- depth advice. Listeners really seemed to love that episode and they’ll love yours too! You get to flex a little, and since your audience is also invested in your story, it will provide great insights for them.

    You Can Do It!

    Your business depends on growth. Stagnation means lost revenue and lost opportunities. The world is constantly changing, and if you don’t change with it, you won’t be in business for much longer.

    Luckily, you’ve already taken steps to make the changes you need to make. With a podcast (or blog or YouTube channel), you can release unique and captivating content, reach a new audience, help people, and generate leads.

    You podcast can do for you what my podcast has done for me.

  • Why You Should Write a Book if You Have a Podcast

    This article is brought to you in partnership with Lulu.

    One of my favorite books from my college reading list is A Confederacy of Dunces. It’s a funny, tragic book that highlights the fact that someone will always think society is on a downward spiral…as well as hypocrisy.

    An interesting fact about the book is that it almost didn’t see the light of day. The author, John Kennedy Toole, died tragically in 1969. A Confederacy of Dunces wasn’t published until 1980, thanks to work from another writer — Walker Percy — and Toole’s mother, Thelma.

    A Confederacy of Dunces went on to win a Pulitzer Prize.

    I regularly think about all the incomplete and unpublished works out there — from authors and would be authors who didn’t, or couldn’t, get their books on the shelves.

    Then I think about how easy publishing and distributing a book is today. And while the writing is still the hard part, that can be easier too.

    Especially if you have a podcast.

    What Podcasting has to do with Writing a Book

    As someone who’s written 5 books over the last 12 years, I can tell you my process for each of them has looks more or less the same:

    1. Pick a topic I know very well — something I’m an expert in. Do some research to see what other books exist on that topic.
    2. Create a mind map or outline of everything I want to include in the book. Do some research to make sure I didn’t miss anything (or at least anything I feel should be included).
    3. Organize that mind map/outline into chapters in an order than makes sense for the reader. Do research on how these topics get presented from other experts in the field.
    4. Write each chapter, while (you guessed it), doing research to make sure I’m representing each topic accurately.
    5. Adjust each chapter once I get them back from edit, once again consulting my old friend research, as I make those changes to ensure accuracy and consistency.

    As you can see, there’s a lot of research involved. This is true whether you’re investigating a new topic, or you’re an expert on the topic. Good authors do research to make sure they’re presenting accurate, up-to-date information for their readers.

    This is also true if you have a podcast (at least a good one), right? You’re selecting topics and presenting them in a way that’s easy to consume for the listener.

    If you have guests, you’re researching those guests and asking them good questions as a proxy for your listeners, who may not have the same access to the guests that you do.

    If you have a solo show, then you’re creating outlines, and possibly scripts, on topics you know well, while doing a bit of research to ensure accuracy.

    And for many podcasters, once the episode is published, that’s the end.

    But it doesn’t have to be.

    A Quick Note on Using AI in Your Book Writing Process

    Before I get to the main event, I do want to touch on a topic that you may have already thought this article would be about: repurposing with AI.

    I am not talking about that.

    While repurposing is all the rage these days, I have strong feelings that you can’t just use AI to repurpose spoken words into a book. To put it as plainly as possible:

    Writing a book isn’t just organizing your thoughts.

    Full Stop.

    Writing a book is everything I mentioned above — creating a structure that lends itself to teaching. It’s not just rearranged word vomit.

    What you CAN use AI for is pulling out the interesting ideas from your podcast, surfacing things you may have forgotten about, and yes — even organizing episodes or concepts to better fit in with your outline.

    This is especially helpful if you have a deep catalog (my show, Streamlined Solopreneur, has over 400 episodes). But this makes AI your research assistant, not the author of the book.

    OK — with that out of the way, let’s get to it. How can you use your podcast to write a book?

    What Type of Podcasts are Perfect for Writing Books?

    One of the most important building blocks for a successful podcast is having a clear mission statement — understanding who you’re talking to, what problem they have, and how you help them solve that problem.

    If you have that, you can use your podcast to write a book because you should have a common theme throughout your show and episodes.

    In-fact, this, above all else, is the main driver for your book — the format largely doesn’t matter.

    If you have a solo show, wonderful. Your book can draw on the episodes you’ve crafted, covering your show’s topic (and mission) in-depth. You can likely derive both big ideas, and implementation details from your episodes.

    If you have an interview show, great! You have lots and lots of case studies and perspectives to pull from. Your job will be to weave them together into a cohesive journey for your reader, giving them stops along the way to learn from more experts than just you.

    And if your show is more news or current events based, that’s fine too! You can use all the time you’ve spent researching and opining to create an anthology of important history and facts for your readers.

    But the show isn’t necessarily providing the words. It provides something much more crucial.

    Why You Should Write a Book Based on Your Podcast

    As I mentioned earlier, when writing a book, you must do research at every step of the process, from ideation, to final draft.

    But when you have a podcast, it’s like you’ve given yourself a head start of months, or even years. And while it doesn’t feel like wasted work — after all, you did get great content out of the episode — I’m all about working smart, and reusing valuable content, information, and knowledge is perhaps the smartest one can work.

    As you consider great non-fiction books, you may notice a pattern. The author is drawing from their expert experience to craft a narrative.

    Kindra Hall doesn’t just tell you to write good stories. She demonstrates, through her research and experiences with her clients, why good stories are important.

    James Clear doesn’t just tell you habits are essential. He leverages the years of research he’s done on the topic and shows how It’s helped him, and how it can help you too.

    Tiago Forte, Georgiana Laudi &Claire Suellentrop, Walter Isaacson, and Robbie Kellman Baxter have all done the same thing. Research, experience, narrative.

    Your podcast shortcuts this process. Through your content, you’ve been doing the research, talking to experts, leveraging experience, and maybe even experimenting.

    Now it’s time to take all of that, and turn it into a book worth reading.

    How to Approach Writing a Book Based on Your Podcast (the Short Version)

    “Worth reading” is the operative descriptor in that sentence. You can, as many these days do, throw all of your transcripts into a custom GPT, tell it to write a book, and then “iterate” the prompts until you get something you’ve deemed good enough to slap a cover on.

    But that’s not the right approach.

    Instead, you should start your book without combing through your episodes catalog. Start with a topic that stands alone, that you happen to be an expert in. Of-course, you know what your podcast is about, and therefore will pick something that’s in line with your topic.

    But there’s a difference between starting with the topic vs. combing through your episodes to see what’s there.

    It’s like creating the prefect menu for Thanksgiving dinner, then buying ingredients, vs. looking in your fridge to see what you can throw together.

    Once you have your topic, you can create the outline — again, I would encourage you to do this with little to no influence from your podcast. You want to create an organically good book, not some ham-fisted amalgamation of things you happened to talk about over the last 3 (or in my case, 8) years.

    It’s after you have your outline that you can really start to leverage your show’s episode catalog. Feed everything into AI if you’d like, or do a good old-fashioned site search and look for episodes to support your outline. You’ll want to look for:

    1. Times you or your guest explicitly talk about the points in the outline
    2. Supplemental stories to drive your points home
    3. Actionable advice based on the points in the outline

    You can use whatever tool you’d like for this (I’ve switched over the years, but Ulysses, Notion, and Obsidian are great research tools), but grab excepts, links and summaries from your episode catalog.

    These pieces can serve as your primary research while you write a brand-new book, supplemented by your podcast.

    Your Book is the Dividends on Your Podcast’s Time Investment

    If I haven’t made it explicitly clear at this point, let me state it more plainly:

    You’ve invested a ton of time into your podcast’s content. Your book can leverage that time investment but using your podcast as the primary research for it.

    Because, let’s face it: making money with a podcast can be really hard — and I’m saying this as someone who’s successfully made money with multiple podcasts. Writing a book is also really hard — you need a good, validated idea and enough time to do the research and actually write the dang thing.

    If you write a book based on your podcast, all of those things get easier:

    1. You’ve validated your idea already, assuming your podcast has listeners.
    2. You’ve put in a ton of time over months and years, which you can use as research.
    3. You can sell the book based on your podcast, which generates income;

    I would never say writing a book worth reading is easy (it’s not), but your podcast gives you a considerable advantage in the writing and research process.

    With it, you should be able to write a complete and published work that sees the light of day!

    Brought to You by Lulu

    Now, writing the book is one thing. But distributing it — that’s a whole-other complicated story. As someone who’s self-published, and been traditionally published, I can tell you that it adds an entirely different level of complexity to the process.

    I know authors who’ve written the entire book, then faltered once they go to this part.

    That’s why I’ve partnered with Lulu.

    With Lulu, you can sell books directly to your audience without any trips to the post office. Their e-commerce integrations combine the ease of print-on-demand with the benefits of direct sales. I wish I had this when I wrote my last self-published book.

    Oh, and the best part — you know WHO is buying your book. I wish I had this with my current, traditionally published book.

    You really do get the best of both worlds with Lulu.

    Learn how you can publish your book — you know, the one based on your podcast — for free today.

    Check out Lulu.com

  • 5 Episode Ideas to Record Your Podcast FAST

    https://youtube.com/watch?v=W2trYsrWcE0

    Let’s face it. You’re not always up to the task of recording and editing a full episode. You might have to book a guest, do research, have a long conversation, combine audio, and more. And while that works for most of your episodes, sometimes it’s good to have a few you can produce quickly in your back pocket. Here are 5 that you should be able to record and publish with little effort.

    5 Ideas You Can Record Fast

    1. Tell a Story. Something you know well, that you can give off the cuff. This cuts down on research and scripting!
    2. Favorite Apps / Services. People love lists and have shiny object syndrome. Again, this is something where you can jot down a few ideas and just riff about what you like!
    3. Your Take on a Twitter Thread. The only thing people love more than opinions is opinions on opinions! Take a popular Twitter thread and put your own spin on it.
    4. Repurpose your own Twitter Thread. Ever send off a few tweets you had some thoughts on? Take those initial thoughts and build on them.
    5. Behind the Scenes Content. People love this. They love seeing how the sausage gets made, and it’s something you’ll know really well, cutting down on prep time.

    Low Effort and High Interest

    The goal behind each of these is low effort in putting together a 15-20 minute episode, that your audience will be really interested it. Plus, if you can make it timeline, you can pre-record and batch a few for weeks where you have nothing!

    Podcast Booster Blueprint

    Use my 10-year podcasting journey to put your podcast on the right track. 

    Get my free Podcast Booster Blueprint now. In this email course, I’ll walk you through 5 changes you can make in minutes to:

    • Attract and keep your ideal listeners
    • Skyrocket your downloads
    • Start making money (now) 

    No hacks. Only Real actionable tips I test for you. 

    Podcast Planners

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  • I was on the Profits Through Podcasting Podcast

    My editor, Joel, has launched a new show called Profits Through Podcasting, where he shows people how to turn listeners into paying customers.

    I had the pleasure of going on the show and we talk all about systems, putting the right amount of effort into your show, and more.

    Listen to the episode

    Here’s a little preview:

  • How Helpful Content Builds (and Primes) Your Target Audience

    “If you build it, [they] will come.”

    This phrase from the beloved baseball movie “Field of Dreams” sometimes gets thrown around in the marketing world. In other words, “If you make a good product, it will sell itself.”

    James Laws sees another side to the story. He wants you to give your audience something to get excited about before you start selling a product or service. 

    James wears a lot of hats with his parent company, Saturday Drive, which operates three WordPress businesses and an award-winning coffee shop, BonLife Coffee. Through his experiences building those teams, James found that his real passion was discovering management best practices and fostering workplace culture. From that interest, he launched Ciircles, a one-stop shop for leaders looking to provide fulfillment for themselves and their teams. 

    On an episode of How I Built It, James and I cover a variety of topics (hello, Jerry Springer and Yankees/Red Sox). But, most importantly, we talk about the benefits of remote work, leadership fulfillment, podcasting, and even TikTok. Check out these key takeaways from our discussion:

    • Give customers free, valuable content long before you’re putting out a product for sale. This hones the target market for the product you eventually create, both giving you insight into their needs and building their trust in your qualifications.
    • No matter what content you’re creating, keep the target audience in mind. For even better results, focus on the one person who will love the messaging.
    • When podcasting, set a pace that works for you. If you stress yourself out with a hectic production schedule, the quality of the content will suffer.

    With or without you: in-person or remote work?

    Since 2020, the conversation around remote work has only gotten louder. Companies are fighting to offer the most competitive remote opportunities to lure in new employees. Having worked on WordPress companies for so many years, James has long had the chance to offer his staff at-home opportunities. So which is his preference?

    Get 40+ Automations for FREE!

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    James finds benefits in both virtual and on-site staffing, but he, personally, feels that there are more benefits to remote work. Ninja Forms was originally co-located, with its main operation in Cleveland, Tennessee. 

    The company grew and acquired Caldera Forms, which had employees across the globe. Rather than forcing those workers to relocate, James opened himself to remote work, allowing the other WordPress-based Saturday Drive companies to do the same. 

    And what about all these companies aiming for the best of both worlds by offering hybrid work? James isn’t a fan of the approach. Though he admits there may be companies who have cracked the hybrid code, he hasn’t been so successful in creating a harmonious hybrid environment. 

    He’s found that hybrid work tends to create an “us versus them” mentality. To some team members, it appears that those who go to the office receive more recognition for their contributions than those who work from home. 

    James knows firsthand that the best environment varies by industry. For instance, a coffee shop like BonLife Coffee cannot be remote, making it the Saturday Drive company that will only ever be in-person. 

    But a fully remote environment seems to be the most family-friendly. While having working parents and playful kids under one roof can be distracting at times, it reduces commute time and allows families to get to bond in a different way. 

    I personally love being able to see my kids throughout the day, even if it means the occasional interruption. It’s no worse than someone dropping into your office about an email they just sent. 

    Creating content for leaders

    James’s latest project builds upon his years of business experience, from being a pastor, to operating BonLife Coffee, to all of his WordPress operations. 

    While some business owners get their greatest thrill from the start-up portion of a company’s development, James likes to look at management structure and setting up the team for fulfilling work. 

    Get 40+ Automations for FREE!

    One of my clients asked how I run 3 podcasts with 3 kids at home. The answer: my automations. And for a limited time, you can get access to the entire database. That’s over 40 automations for Zapier, Make, Shortcuts, and more.

    Get Instant Access using the form below:

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    It’s this passion for fulfillment that led him to start Ciircles. James started writing about his ideas for creating environments where leaders, workers, and, thus, companies as a whole can thrive. Happy workers make for more functional companies.

    Currently, Ciircles exists as a free resource with a twice-a-week newsletter and a bi-weekly podcast, Leading to Fulfillment. The newsletter spotlights the latest articles from Ciircles and any new podcast episodes. James also posts helpful tips for leaders on his TikTok channel. 

    Through each type of content he creates, James aims to give his target audience high quality advice that will keep them coming back for more.He doesn’t yet have a product developed for his leadership audience. But he knows that, when the inspiration strikes, he’ll be in tune with what those leaders want and what would help them do their jobs better. 

    Let’s walk through some of James’s best practices for growing your audience through purposeful content.

    6 tips to grow your audience with podcasting

    It’s well known that I want you to grow your podcast and have it make you money. 

    James’s strategy is a bit more of a long con. He knows that he’s interested in organizational structure and helping leaders create fulfilling work environments. He knows that one day he’ll have another business idea that addresses his audience in a way that can be monetized. 

    He started talking about business on his podcast Adventures in Businessing, where he discussed all the challenges that entrepreneurs face. Now, he’s sunsetted that venture for a more targeted future: Leading to Fulfillment

    Between the two shows, James has accumulated some best practices to share on using podcasts to grow your audience. 

    • 1) Define your audience: Of course, you want a target demographic and job type, but James wants you to take it a step further. Think about the one person that will benefit from your content, and give them what they want. 
    • 2) Bring guests with clout: James now looks for guests with different perspectives than his own, whether they have different backgrounds or just subscribe to alternative management styles. This helps to cultivate diversity. Additionally, if a guest already has a large following, their audience is then more likely to drive new exposure to James’s podcast. 
    • 3) Pick your style: Are you ready to get on the mic and let er’ rip solo? Or would you rather have a guest? Because having a guest broadens your audience, it might be better to choose the latter. Beyond that, what format do you want the discussion to follow? Some discussions are better suited to pre-selected question-and-answer, while others benefit from being more conversational. Remember that one person you want to target? Consider what style of show they prefer, then cater to their needs.
    • 4) Pick your cadence: Don’t drive yourself crazy with a grueling production schedule. James started off releasing episodes too aggressively. While that was a good way to build starting content, the pace left him burned out, which can hinder good content creation. Now he records an episode every week, but only releases them bi-weekly. He now has a year of backlogged episodes in the queue, so he doesn’t get behind.
    • 5) Don’t get too topical: Because James records up to a year in advance of his show’s release, he avoids current events topics. Keeping the content evergreen makes it more relevant. Plus, he points out, if advice goes bad within a year, it wasn’t good advice to begin with. 
    • 6) Bring it home: Remember when Jerry Springer used to give his Final Thought on his self-titled show in the 90’s? In a similar way, James takes two minutes at the end of every episode to give his take on one of the topics that came up during the discussion. This gives the audience some takeaways and additional insights directly from him. It also helps to wrap up and summarize the content.

    Looking to monetize your podcast now? Check out my SMASH framework: 

    • Sponsorship
    • Membership/subscription plans
    • Affiliate links
    • Selling a product
    • Helping (like James does!)

    🎙 Top tip: Start building your audience long before you have a product to sell. Otherwise, when you launch, you’ll just be selling to your own personal circle, which may not be the target. Using James’s tips, you’ll have an audience ready and waiting when your product hits the market.

    The Tip Top of TikTok

    James doesn’t claim to be a TikTok expert, but he does love it as another way to push out relevant content. He’s learned a thing or two from trial and error. Here are the two little nuggets he shared with me. 

    👊Be authentic: James may have accidentally created some TikTok cringe in his early work with the platform. What did he learn from the experience? Be you. If you don’t want to use the memeable sounds or do a dance, don’t. TikTok is about creativity, but do it in a way that works for you. Don’t do things just because everyone else is doing them. 

    👊Batch your content: This is by no means groundbreaking, but it is a common best practice for TikTok, or any other visual platform for that matter. Batching content saves time to work on your content all at once rather than pressuring yourself to work it into your busy schedule every day. 

    So whether you choose Instagram, a podcast, a newsletter, or TikTok, there’s sure to be a way (or two!) to start cultivating an audience, even without a product or service to sell right now. The important thing is to pick your target, pick your topic, and start making relevant content. Then, when your product is ready to launch, you won’t have to scramble to find someone to listen to you. You’ll already have an audience waiting with open arms.

One Comment

  1. Interesting and difficult question Joe. I can understand you leaving X (Twitter) as it is not the same as it used to be. It has become difficult since the algorithm change. Regarding blog posts on social media: I feel that it is more beneficial to post short excerpts and link to your actual post. Then you still have the discovery by the social media algorithm, but at the same time you still get full SEO benefits, right? Do you write blog posts based on your episodes?

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